Scan & Capture
From paper flow to digital efficiency.
Documents that process themselves.
Automatic document recognition and processing for invoices, receipts, contracts and forms. Structured data straight into your systems.
Why clients choose us
01
No retyping
OCR and AI extraction pull out the data; your team only checks exceptions.
02
Fewer errors
Validation rules catch anomalies before they reach your books.
03
Processed faster
From scan or email to posted document in minutes, not days.
Core features
01Capture
Any source
Scanner, email attachment, upload or mobile photo — one inbox.
Automatic classification
Recognises document type and supplier without templates.
02Extraction & validation
Field extraction
Dates, amounts, VAT, line items and references, with confidence scores.
Exception handling
Only what’s doubtful reaches a human.
03Integration & archive
Post to your system
Straight into ERP, accounting or DMS.
Digital archive
Searchable, GDPR-compliant and legally retained.
04Intelligent OCR
Document Recognition
Automatically recognizes invoices, receipts, contracts, and forms — regardless of layout.
Data Extraction
Extracts fields like amounts, dates, and suppliers with high accuracy.
05Automated Workflows
Smart Routing
Documents are automatically classified and sent to the right department.
Approval Flows
Digital approval cycles with escalation and audit trail.
06Archiving & Compliance
Digital Archive
Searchable storage of all processed documents. Find anything in seconds.
Legal Retention
Automatic retention rules compliant with Belgian and European legislation.
■Invoices, receipts, contracts, forms
■Confidence score per field
■ERP and accounting integration
■Legally compliant archiving
■Works with any scanner, MFP, or mobile camera.
■Multilingual OCR: Dutch, French, English, and German.
■GDPR-compliant processing and storage.
■Processing reports and throughput insights.
From paper to data. Automatically.
Scan, classify, and process documents without manual work. From invoice to contract — everything automatically in the right place.
01
90% Less Manual Work
Automatic recognition and entry replaces hours of retyping. Your team does what matters.
02
Error-Free Processing
AI-driven validation catches errors before they enter your systems.
03
Seamlessly Integrated
Direct connection with your ERP, DMS, and accounting. One data flow, no double work.
Industries
Who it works for
Accounting firms
Purchase invoices and receipts from many clients captured, checked and handed to the bookkeeping software without retyping.
Wholesale & distribution
Supplier invoices and delivery notes read automatically and matched against purchase orders in the ERP.
Transport & logistics
CMRs, delivery proofs and fuel receipts captured from scanners and mobile photos and linked to the right shipment.
Legal & real estate
Contracts, deeds and correspondence classified, key data extracted and archived in a searchable, access-controlled archive.
Construction & installation
Subcontractor invoices and site receipts photographed on site and routed to the right project and approver.
HR & payroll services
Paper forms, certificates and signed contracts turned into structured records for the HR or payroll system.
Use cases
Example scenarios
01 · Accounting firms
From client mailboxes to bookings in the accounting package
- Challenge
- Clients send PDFs, scans and phone photos of their purchase invoices to a shared address. Staff download them one by one and retype supplier, VAT and amounts into the accounting package.
- Approach
- We connect the mailboxes through IMAP or Microsoft 365, define invoice templates with validation rules for VAT numbers and totals, and add an AI verification step. Documents with low confidence land in the verification station; the rest go straight to the accounting package through an export goal.
- Result
- Staff only review the documents the system doubts, and every booking can be traced back to the original email.
02 · Wholesale & distribution
Delivery notes and supplier invoices checked against ERP orders
- Challenge
- The warehouse keeps paper delivery notes in folders, and purchasing compares them with invoices and orders by hand. Price and quantity differences are often only found after payment.
- Approach
- Delivery notes are scanned in batches with barcode separator sheets and read out, including line items. A workflow script looks up the matching purchase order in the ERP and flags deviations; approved documents are written back to the ERP through a REST or database export.
- Result
- Differences surface before the invoice is paid, and purchasing handles deviations instead of checking every line.
03 · Transport & logistics
Signed CMRs from the cab to the shipment file
- Challenge
- Drivers hand in signed CMRs and receipts at the end of the week, sometimes weeks later. Invoicing waits for proof of delivery that is still in a truck.
- Approach
- Drivers photograph documents and send them to a capture mailbox or upload them; scans from depot MFPs arrive through a hot folder. The shipment reference is read from barcode or text and the document is attached to the right shipment in the transport system.
- Result
- Proof of delivery is available as soon as the driver has sent it, so invoicing no longer waits for paper.
04 · Legal & real estate
Migrating a paper contract archive into a searchable digital archive
- Challenge
- Years of leases and contracts sit in cabinets. Finding an expiry date or an indexation clause means searching by hand, and there is no overview of what must be kept and for how long.
- Approach
- We plan the bulk scan, classify documents by type automatically and extract parties, dates and reference fields into a template per contract type. Results are exported to the document management system with the metadata attached and retention rules per document type.
- Result
- Contracts are found by party, date or clause in seconds, and the paper archive can be reduced in line with the retention rules.
Ready to digitise your paper flow?